8.3 New Transaction

For the Employee menu to be visible, the Edit Employee dialog or the New Employee dialog must be open. Select Employee from the Payroll menu to call up the Employee window. Select New from the File menu or type in the keyboad command equivalent, <cmd-N>, to call up the New Employee dialog. Alternately, double-click on an employee information line in the Employee window to call up the Edit Employee dialog.

Select New Transaction from the Employee menu, or type in the keyboard command equivalent, <cmd-N> when the Employee menu is visible to call up the New Transaction dialog window.

Figure 8.3.1 -- New Transaction Dialog

Fill out the New Transaction dialog as follows:

a) Paycode- type in the appropriate paycode.

b) Text- this field should contain the name of the paycode.

c) CC- fill in the number of the cost centre that the transaction applies to.

d) Date- the day on which the transaction took place.

e) Rate- the rate associated with the paycode, in percentage or dollar form.

f) Hours- fill in the number of applicable hours.

g) Amount- this field should contain a number calculated from the values in the Rate and Hours fields.

h) DR GL No- the debit general ledger account number.

i) CR GL No- the credit general ledger account number.

j) Ins Hours- Employment Insurance hours.

k) Ins Earn- Employment Insurance earnings.

l) Cheque No- the number of the cheque written for the transaction.

m) Paid- Toggle on if the employee has been paid.

n) Posted- Toggle on if the transaction has been posted.

Figure 8.3.2 -- Completed Transaction Dialog

Once the dialog has been filled out to your satisfaction, click 'OK' to complete the transaction and record it in the History lower deck of the Employee dialog, or 'Cancel' to abort.