4.4 Paycodes
Select Paycodes under the Payroll menu, or type in
the keyboard command equivalent, <cmd-A>, to call up the Paycodes
dialog window.
A paycode is a two-digit numeric identifier used to apply a specific
variable, such as Canada Pension Plan contribution or income tax
deduction to the payroll calculation.
After having called up the Paycodes dialog window according to the
procedure above, select New from the File menu or type in
the keyboard command equivalent, <cmd-N>. Type in a unique two-
digit number between 1 and 99 when prompted to do so, and click on the
<OK> button, or <Cancel> to abort the operation.
Complete the New Paycode dialog box as follows:
a) Name
Enter paycode name as you wish to have it appear on pay cheques.
b) Type
Click anywhere in this field and select the appropriate paycode type.
c) Radio buttons
Depending upon the 'Type' selected above, one of the '$/period', '$/hour', or 'percent' default buttons will be toggled on.
d) Rate
The value associated with the radio button and 'Type' selected above- for instance, a selection of 'Wage' for 'Type' yields '$/hour' on the radio button row. A value of '10' in the 'Rate' would mean ten dollars per hour.
e) Multiplier
Enter a number by which the source value (from the scrolling Base Calculation on Codes window) will be multiplied
f) No Advice
Toggle on if the paycode is not to appear on the employee's pay advice.
g) Not Paid
Toggle on if the paycode is to appear on the employee's pay advice for information purposes only.
h) % Employer Contribution
The amount that the employer contributes expressed as a percentage of how much the employee contributes.
i) Reg Pay/Employer GL #s
The general ledger accounts associated with debits and credits for regular pay and employer contributions.
j) Base Calculation on Codes
Any paycodes entered in this scrolling window will be used in calculations for the new paycode being added. To add a paycode click <Insert>. You will then be prompted to add a valid paycode in the range of 1 to 98. Only those paycodes previously set up are considered to be valid. Click <OK> to add the paycode. Continue entering paycode numbers until all desired paycodes have been added. Once all paycodes have been added, press <Enter> or click <Cancel> or <OK> to return to the New Paycode window.
4.4.3 Editing an Existing Paycode
Select Paycodes from the File menu, or type in the keyboard command
equivalent, <cmd-A> to call up the Paycodes Dialog Window. Double-click on
the paycode that you wish to edit to call up its Paycode Parameters Dialog.
Figure 4.4.3.1 -- Paycode Parameters Dialog
Either <Tab> to or click on any field that you want to edit and type
in or select the appropriate changes. When you are finished editing the paycode,
click 'OK' to save your changes or 'Cancel' to discard them.
Select Paycodes from the File menu, or type in the keyboard command
equivalent, <cmd-A> to call up the Paycodes Dialog Window. Double-click on
the paycode that you wish to delete to call up its Paycode Parameters Dialog. Click
'Delete' to discard the paycode.
Figure 4.4.4.1 -- Delete Paycode Dialog
You will be prompted to confirm that you wish to delete the paycode. Click on
the 'Delete' button or press <Return> to discard the paycode, or click on
'Cancel' to abort the operation.
