4.7 Vendors
Select Vendors from the Payroll menu or type in the keyboard
command equivalent, <cmd-H>, to call up the Vendors window.
The purpose of the Vendors command is to organize information about the
vendors, including transactions and paycodes.
The Vendors window must be active when adding a new vendor. Select New
from the File menu or type in the keyboard command equivalent, <cmd-N>,
to call up the New Vendor dialog window. You will be prompted to type in a
Vendor number, which is a unique numeric identifier of 1 to 6 digits. After
this is done, the New Vendor window appears.
Figure 4.7.2.1 -- New Vendor Dialog Window
Complete the new vendor dialog window as follows:
a) Name and Address- type the name of the vendor in the top field, then
<Tab> to or click on the lower field to enter the address.
b) RCT No.- enter the RCT number of the vendor.
c) File as Employee- toggle on if the vendor is an employee.
d) Base Remittance on Codes- Any payments will be calculated based on pre-existing
paycodes. Click 'Insert' to add a paycode, 'Remove' to delete a paycode, or
'Clear' to remove all paycodes.
4.7.3 Editing an Existing Vendor
The Vendors window must be active to edit an existing vendor. Double-click
on the information line of the vendor in the Vendors window to open the Edit
Vendor window.
Figure 4.7.3.1 -- Edit Vendor Dialog Window
In order to a value in any field in the Edit Vendor dialog window, either
<Tab> to or click on the field and type in the changes. Click 'OK' to
exit the Edit Vendor window.
The Edit Vendor window or the New Vendor window must be open before the
Vendor Menu becomes visible.
Figure 4.7.4.1 -- Vendor Menu
Use the selections from the Vendor menu as follows:
a) New Transaction- select this to add a new transaction to the vendor record.
b) Pay- select this to pay out the money owed on transactions.
c) Unpay- select this to cancel payment on transactions.
